Screencasting Workflow Instructions

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The preferred method for recording a screencast of a laptop-based presentation is with a Mac running Mac OS X 10.6 (aka Snow Leopard). Alternatively, screencasts can also be recorded on Windows (XP/Vista/7) laptops and on Macs running Mac OS X 10.5 (aka Leopard). In these instructions we will first cover the preferred method for current generation Macs, then cover alternatives for Windows-based laptops and older Macs.

Preferred Workflow (OS X 10.6/Snow Leopard Macs)

Required:
Recommended:
Recording Instructions:
  1. Open the PowerPoint or Keynote presentation your presenter will be using but don't yet start (play) the presentation itself.
  2. Open the QuickTime Player app in /Applications
    1. If you are using a USB microphone, plug this in now and adjust any device settings as needed.
  3. Go to the File menu in QuickTime Player and select New Screen Recording
    1. If you are using a USB microphone, click on the triangle on the right of the Screen Recording window and select the microphone as the audio input device.
  4. Click on the downward pointing triangle to the right of the red recording button. Unless you are recording on a desktop map, set the recording quality to medium.
  5. Press the red record button to initiate the recording, then Start Recording to confirm this.
  6. Switch back to the PowerPoint or Keynote app and begin the presentation.
  7. To stop recording, go to the menu bar and click Stop Recording or simultaneously press the command-control-escape keys.
    Presenter's Notes
    These instructions will not work if only your notes are displayed on the laptop while the actual presentation is displayed on a separate screen. Please contact us for instructions to work around this problem.

At this point the recorded screencast (saved in your Movies directory) will open. If you don't have time to trim off the beginning and end of the recording you can close this window and edit it later. If you wish, you can now make a new screen recording or edit and upload the existing movie.

Editing Instructions:
  1. If needed, re-open the screencast in your Movies folder with QuickTime Player app.
  2. Go to the Edit menu and select Trim. By dragging the yellow handled at each end of the movie you can now easily trim off unneeded material at the start and end of your movie.
  3. Click the Trim button to confirm your changes.
  4. Go to the File menu and select Save As (not Save for the Web..)
  5. Save your edited movie
Uploading Instructions:
  1. Ensure that you have access to your recorded screencast movie and to the internet, preferably over a fast ethernet (i.e. not wireless or DSL) connection.
  2. Go to the Podcast Producer Web Controller website. The session is secure.
  3. Enter your Podcast Producer login credentials.
  4. Choose your saved screencast movie
  5. Unless you have requested a custom workflow, select the 'Video' workflow. If you are not given a choice of workflow, the correct workflow was automatically selected.
  6. Enter the Title and Description of your screencast.
  7. Click the Submit button.

Your screencast will now be uploaded to the Humanities Podcast Producer server. Shortly after the upload has completed you will receive an email with instructions for filling out the required web form with additional information, and links to the ready-to-use web/email, podcast and RSS versions of your movie.

Preferred Workflow (Windows XP/Vista/7)

Required:
Recommended:
Screencast Software:

Windows does not include a built-in screencasting software program. However several Windows programs are available to capture screen video and audio. Humanities Computing has tested a small number of these programs and we recommend the use of BB Flashback (Standard). ProfCast is a second, promising alternative.

Recording Instructions:

Please see the BB Flashback website for detailed recording instructions.

If you are using an external USB based microphone to capture the audio portion of your screencast (recommended), please remember to plug it in, have it recognized by the operating system, and make any adjustments necessary on the microphone before starting your screencast.

Once you are done, please save your QuickTime (.mov) movie to you computer. If you wish, you can edit the movie (trim away unneeded footage at the beginning and end of the movie) before uploading it to the Humanities Podcast Producer Server.

Presenter's Notes
These instructions will not work if only your notes are displayed on the laptop while the actual presentation is displayed on a separate screen. Please contact us for instructions to work around this problem.
Editing Instructions:

We recommend the use of Apple's iMovie application for editing video. However, since this application is Mac only, you may prefer to edit your video with a Windows based editor. Humanities Computing does not support nor has tested any Windows based editors, however based on recent favorable reviews we recommend the use of MoviePlus X3. When you have finished editing your movie, please save it in QuickTime (.mov) format.

Uploading Instructions:
  1. Ensure that you have access to your recorded screencast movie and to the internet, preferably over a fast ethernet (i.e. not wireless or DSL) connection.
  2. Go to the Podcast Producer Web Controller website.
  3. Enter your Podcast Producer login credentials.
  4. Choose your saved screencast movie
  5. Unless you have requested a custom workflow, select the 'Video' workflow. If you are not given a choice of workflow, the correct workflow was automatically selected.
  6. Enter the Title and Description of your screencast (you will be able to edit both later)
  7. Click the Submit button.

Your screencast will now be uploaded to the Humanities Podcast Producer server. Shortly after the upload has completed you will receive an email with instructions for filling out the required web form with additional information, and links to the ready-to-use web/email, podcast and RSS versions of your movie.

Alternative Workflow (OS X 10.5/Leopard Macs)

Required:
Recommended:
  • A USB based microphone such as the Zoom H2 or the Samson Go Mic. Both can be checked out from the Events office in the Humanities.
Recording and Upload Instructions:
  1. Open the PowerPoint or Keynote presentation your presenter will be using but don't yet start (play) the presentation itself.
  2. Open the Podcast Capture application in /Applications/Utilities/
  3. Login to anemone.uchicago.edu together with your Podcast Producer credentials (please contact Carl Nash, for information on getting an account).
    1. If you are using a USB microphone, plug this in now and adjust any device settings as needed.
  4. Select Screen as your Podcast type.
    1. selecting a USB mic - to be added
  5. Press the red record button to start recording
  6. Switch back to the PowerPoint or Keynote app and begin the presentation. Tip: Use command-tab to quickly switch to another application from Podcast Capture.
  7. To stop recording, switch back to Podcast Capture and press the Pause button.
  8. Press Publish to upload your screencast to the Humanities Podcast Producer server.
    Presenter's Notes
    These instructions will not work if only your notes are displayed on the laptop while the actual presentation is displayed on a separate screen. Please contact us for instructions to work around this problem.

N.B. Note that in this workflow, you will not be able to edit your movie before it is processed by the Podcast Producer server. For this reason, the 10.6/Snow Leopard based workflow using QuickTime Player listed above is the preferred method for creating screencasts. There are several commercial alternatives to using QuickTime Player in OS X v10.6 to record and edit your screencast. While none of these are explicitly supported by Humanities Computing, you may wish to look at ScreenFlow, ProfCast,  SnapzPro, or ScreenFlick. Please contact us if you decide to use one of these third-party tools so that we can make sure that your application settings produce movies compatible with Podcast Producer.

Shortly after the upload has completed you will receive an email with instructions for filling out the required web form with additional information, and links to the ready-to-use web/email, podcast and RSS versions of your movie.

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